IPA Procedures on the Development of New Psychoanalytic Groups

Contents (Paragraphs)

Preamble: 1
Authority regarding new IPA groups: 2-6
New Groups Committees: 7-18
Study Groups: 19-37
Provisional Societies: 38-57
Note on Associated Organisations of the IPA: 58
IPA Members of the American Psychoanalytic: Appendix 1
Association serving on IPA New Groups or Site
Visit Committees
Statements for signature by applicant groups: Appendix 2

Preamble

1. Purposes of and procedures for new groups development The IPA’s Rules, Rule 2, Section C, under the various purposes of the IPA, states: ‘The IPA shall support the formation and development of, and sound basic criteria for, psychoanalytic organisations.’ The procedures that follow describe the processes for developing IPA psychoanalytic organisations (or groups) in countries where there are already existing IPA Constituent Organisations as well as in countries where there are none. Some applications for new groups arise as a result of disagreements within existing IPA Constituent Organisations. The IPA’s policy is that such disagreements be resolved amicably if at all possible and without sub-division of Constituent Organisations into separate groups. Where applications arise as a result of such disagreements, Site Visit and Exploratory Committees will be mandated to resolve such disputes it at all possible.

Authority regarding new IPA groups

2. IPA progression The usual process for becoming an IPA psychoanalytic society (an IPA Constituent Organisation) is for a group to apply for and become an IPA Study Group, and then progress to a Provisional Society and then a Component Society. In exceptional circumstances, it is sometimes possible for a group to become a Provisional Society without first going through a period as a Study Group.

3. IPA authority for new groups Rule 4, Section A of the IPA’s Rules (available from the IPA website www.ipa.org.uk) defines the three types of IPA Constituent Organisations: Component Societies, Regional Associations (of which there is only one, the American Psychoanalytic Association), and Provisional Societies. It outlines the authority vested in each, the criteria for each, particularly in regard to training and qualification, the obligations of Constituent Organisations, the processes for advancement from Provisional Society to Component Society, the authority required for a change of status, and the processes for termination or suspension of Constituent Organisation status.

4. IPA approval of Component and Provisional Societies Article 4, Section A(8)a. states: ‘Component and Provisional Societies obtain that status by the approval of the Business Meeting on recommendation of the Board.’ Article 4, Section A(4)d. states: ‘The Board, by two-thirds vote, may approve interim recognition to a Provisional Society, which will lapse unless ratified by the next Business Meeting.’ Provisional Societies approved in this way are termed ‘Interim Provisional Societies’ until they are approved by the next Business Meeting. If they are not so approved, the title lapses, and the group returns to IPA Study Group status but only if it was previously an IPA Study Group.

5. IPA criteria for and approval of Study Groups Article 4, Section B outlines the criteria required for Study Group recognition, the obligations of Study Groups, the training requirements, and the processes for termination or suspension of Study Group status. Article 4, Section B(2) states: ‘Study Groups are approved and overseen by the [IPA] Board …’.

6. IPA procedures The procedures in this document expand on these authorities and establish processes which are consistent with the requirements of the Rules.

7. Nomenclature: The IPA is an association of Psychoanalysts, and therefore this should be reflected in the title of all Constituent Organisations and Study Group.

New groups committees

7. Board authority for the New Groups Committee The Board of the IPA delegates most responsibility for the development of new IPA groups to its International New Groups Committee (ING). The members of this Committee ordinarily consist of the Chair of New Groups and the Co-Chairs for each IPA region.

8. The New Groups Committee’s purpose The ING Committee’s purpose is to implement the requirements in this document for advancing groups from their inception to IPA Constituent Organisation status. The ING Committee will make efforts to stimulate the development of psychoanalysis by facilitating the progress of those groups aspiring to join the IPA while carefully assuring the proper development of a group’s capacity to work as a scientific society and to deliver high quality training programmes.

9. Committee appointments The Chair and Co-Chairs of the IPA ING Committee are appointed by the President in consultation with the Board. ING Sub-Committees, Site Visit Committees, Exploratory Committees, Sponsoring Committees and Liaison Committees are appointed by the President on the advice from the Chair of the International New Groups Committee.

10. Committee definitions
a. An IPA Site Visit Committee is appointed by the President on the advice of the ING Chair to visit any group applying to be considered for group status within the IPA. A decision to send a Site Visit Committee is ordinarily initiated by an applicant group writing to the IPA at Broomhills. There is no limit to the number of such visits that an IPA Site Visit Committee may make, although each visit must be approved in advance by the Executive Committee.
b. An IPA Exploratory Committee is appointed by the President on the advice of the ING Chair for a specially mandated purpose to investigate issues which occur, usually within IPA groups, from time to time, but not for groups applying for the first time for a group status within the IPA. A decision to send an Exploratory Committee may be initiated by the Board or the Executive Committee in response to a request from a group of Members or an IPA group or another group. There is no limit to the number of such visits that an IPA Exploratory Committee may make, although each visit must be approved in advance by the Executive Committee.
c. An IPA Sponsoring Committee is appointed by the President on the advice of the ING Chair to assist a Study Group achieve the standards necessary to apply for Provisional Society status, and to recommend the Study Group for Provisional Society status at the appropriate time.
d. An IPA Liaison Committee is appointed by the President on the advice of the ING Chair to assist a Provisional Society achieve the standards necessary to apply for Component Society status, and to recommend the Provisional Society for Component Society status at the appropriate time.

11. Criteria for membership of the above Committees Members of such committees shall be senior IPA Members in good standing who are Training Analysts, unless the particular expertise and experience of a member who is not a Training Analyst is required for non-training or non-institute matters. No committee shall have less than two Members and may have more according to its mandate. Members of committees shall be from different Constituent Organisations but, in order to avoid excessive costs, they should normally be selected from areas which are geographically close to the group, Study Group or Provisional Society being visited.

12. Committee reporting Site Visit Committees and Exploratory Committees report to the Executive Committee and the Board, copied to the ING Chair. Sponsoring Committees and Liaison Committees report to the ING Chair.

13. Term for Committee members All committee Chairs, Co-Chairs and members serve as long as the President may determine and will be assumed to have submitted their resignations on the change of IPA administration. The new administration, with due consideration for maintaining continuity, will re-appoint those persons who will best contribute to this continuity and add those it deems necessary to further the IPA’s objectives.

14. Conflicts of Interest Members approached to serve on any new groups Committees must disclose to the President any actual or apparent conflicts of interest regarding the proposed appointment. On receipt of such information, the President may choose not to make the appointment. Members will not normally be appointed to a Committee where they are involved with the group in question through the provision of personal analysis, supervision, involvement in the group’s training programme or any similar contact with the group, social or professional, or its members.

15. Special considerations applying to the United States of America In the United States of America, the IPA operates under a judicially sanctioned agreement in 1989 whereby approval by, or affiliation with, the American Psychoanalytic Association is not a requirement for IPA affiliation with a psychoanalytic group. Accordingly, the IPA will not involve the American Psychoanalytic Association in screening or review of any United States-based application for IPA affiliation, nor will the IPA view affiliation with the American Psychoanalytic Association or its possibility, as a factor in determining whether or not a group meets the criteria for IPA affiliation. The IPA may however consult other IPA Constituent Organisations in the United States of America in the course of assessing groups for IPA status.

16. Any IPA Members who are also members of the American Psychoanalytic Association and who serve on any IPA Committee involved in New Groups work in the United States of America will be asked, as a condition for serving on these Committees, to sign a document (Appendix 1) agreeing to abide by certain criteria which stem from the 1989 judicial agreement.

17. Exceptional circumstances The Board or the Executive Committee may, on the advice of the Chair of the New Groups Committee or otherwise, appoint and mandate an Exploratory Committee (separate from the Sponsoring Committee or Liaison Committee) to visit an IPA Study Group or an IPA Provisional Society at any time if it has reason to believe that such an action is warranted.

18. IPA Board meetings The President may invite the Chair of the ING Committee to attend Board meetings.

Study groups

19. Criteria for Study Group status An IPA Study Group must be composed of at least four IPA Members. These Members must maintain membership in their IPA Constituent Organisation or be Direct Members of the IPA. They must also be permanent residents of the locality of the Study Group, in which they are actively involved.

20. Application to become a Study Group and the information required A group may apply to become an IPA Study Group by writing to the IPA at Broomhills, Woodside Lane, London N12 8UD, email jo_b@ipa.org.uk The application will be forwarded to the ING Chair and copied to the Co-Chair for the IPA region concerned. In order for the ING Chair and the ING regional Co-Chair to establish whether or not to recommend to the President that a Site Visit Committee should be established, the following information is required in English.
a. A letter from the head of the applicant group requesting the IPA to consider the group for IPA Study Group status, and stating whether all or only some of the group’s members are applying for IPA membership.
b. A signed statement from all members of the applicant group (including any who do not plan to apply to become IPA Members) that they wish to be considered as an IPA Study Group and comply with the IPA’s Rules, Procedural Code, and applicable IPA criteria, including, but not limited to, the IPA’s Ethical Principles and Procedures. A copy of this statement (Appendix 2) will be supplied to the applicant group for signature once the applicant group’s letter has been received.
c. Details of the applicant group’s history, organisation and activities, including any documentation on the status of the applicant group such as its certificate of incorporation or equivalent if it is a legal body, and its constitution and bylaws or equivalent document.
d. Details of any education and training programmes currently being offered by the applicant group. (There can be no guarantee that training done before IPA affiliation will be granted IPA status.)
e. Details of the finances of the applicant group, including a copy of its accounts, if available.
f. For groups which contain less than four IPA Members, the group should send the Curriculum Vitae of up to four current members only that the group considers most qualified to meet the membership criteria under the IPA’s Equivalency Procedures, see 22 below. The Curriculum Vitae should include details on education and psychoanalytic training received, membership and professional activities, practice profile, publications and presentations, and administrative and committee responsibilities in the applicant group.

21. Groups already containing four or more IPA Members Such applicant groups should provide the information listed in 20a. to 20e. above.

22. Groups which contain less than four IPA Members Applicant groups which do not meet the minimum IPA membership requirement (see 19 above) may still apply for consideration for Study Group status. The IPA may establish a Site Visit Committee additionally charged to consider members of the applicant group under the IPA’s Equivalency Procedures, which are available from the IPA website www.ipa.org.uk. The Equivalency Procedures provide criteria to evaluate individuals in applicant groups not trained by IPA Constituent Organisations, but who nonetheless have grounds to believe their training is equivalent to IPA standards. In order for the IPA to assess whether there are individuals in the applicant group who may meet the IPA’s Equivalency Procedures, it is important that adequate information is supplied under 20f. above.

23. Appointment of a Site Visit Committee and its mandate The ING Chair and the ING regional Co-Chair, will assess the information provided by the applicant group and may request further information. After this assessment, the ING Chair may recommend to the President that a Site Visit Committee be appointed to visit the applicant group. The President will then decide whether or not to appoint the Site Visit Committee. The Executive Committee must approve the first and each subsequent visit of a Site Visit Committee. If appointed, the mandate of the Site Visit Committee is:
a. To inform the applicant group of the IPA’s standards, procedures and requirements from inception to eventual appointment as a Component Society, including the IPA’s Rules and the relevant sections from the IPA’s Procedural Code.
b. To inform any affected or contiguous IPA Constituent Organisations of the application, to consult such Constituent Organisations if they so wish, and to report the views of such Constituent Organisations in the Site Visit report. (This requirement is subject to restrictions in paragraph 15 above in the United States of America.)
c. To inform the applicant group that, if appointed an IPA Study Group, it will be expected to pay all costs of the visits (at least twice a year) of the Sponsoring Committee itself, that is, travel, accommodation and subsistence and to assess the applicant group’s financial status to ensure that these financial responsibilities are reasonable ones for the group to assume. The IPA will cover the administrative costs such as email, telephone, fax and secretarial costs in setting up the visits and in assisting the Study Group between visits.
d. To review all the information provided by the group (see 20 above), to ensure that it is complete and accurate, including the Curriculum Vitae of any members of the applicant group who did not submit them for reasons explained in 20f. above, and to ensure, at the end of the visit, that the group still wishes to proceed with its application.
e. To assess any members of the applicant group, including those whose Curriculum Vitae were submitted with the application, under the IPA’s Equivalency Procedures, and recommend to the Board such applicant group members as it considers appropriately qualified as IPA Direct Members.
f. In the case of an application from a group which is already part of an IPA Constituent Organisation, to attempt to resolve the disagreements within the Constituent Organisation which have led to the application in order to avoid the sub-division of the Constituent Organisation into separate groups.
g. To prepare a report covering each of the above issues and recommend to the Executive Committee and the Board whether or not the applicant group should be approved as an IPA Study Group (assuming that it will have sufficient IPA Members based on recommendations under the IPA’s Equivalency Procedures if the required number does not currently exist).

24. Costs of Site Visit Committees In order to assure complete independence of Site Visit Committees, all their costs will be covered by the IPA as outlined in the IPA’s financial procedures.

25. Report of the Site Visit Committee and IPA approval or rejection The Site Visit Committee will report to the Executive Committee, copied to the ING Chair. If the Site Visit Committee recommends the group for Study Group status, the Executive Committee may consult the ING Chair and forward the report to the Board. The Board may:
a. Approve those recommended and assessed by the Site Visit Committee under the IPA’s Equivalency Procedures, as IPA Direct Members.
b. Approve the applicant group as an IPA Study Group if all the criteria are met.
c. Approve further site visits.
d. Reject the application.

26. Appointment of a Sponsoring Committee and its mandate A Sponsoring Committee of a Study Group is appointed by the President on advice from the Chair of the New Groups Committee once the Board has approved a group as a Study Group. The mandate for a Sponsoring Committee is:
a. To visit the Study Group at least twice a year.
b. During the first visit to the Study Group, to thoroughly explain the sponsoring process and procedures within the IPA administrative structure.
c. To establish and conduct a training programme when it is appropriate to do so.
d. To review any training already received by the Study Group members and determine future training requirements to meet IPA criteria.
e. To select and appoint Training Analysts.
f. To select, monitor, progress and graduate candidates from the training programme when it is established.
g. To recommend to the Board such Study Group members as it considers appropriately qualified as IPA Direct Members.
h. To review and approve applications of IPA Members who want to join the Study Group.
i. To approve the list of Study Group IPA Members which will be published in the IPA Roster.
j. To give such advice and assistance as the Study Group may require.
k. To facilitate generally the development of a group so that it will be able to carry out the above and other functions autonomously.
l. To ensure the IPA Members of the Study Group remain members of their Constituent Organisations (and pay their IPA dues through those Constituent Organisations). In exceptional circumstances, where it is not deemed possible for the IPA Members to remain in the Constituent Organisation, the Sponsoring Committee may recommend them for Direct Member status. Those who are already Direct Members (and pay their dues directly to Broomhills) must remain as such until the Study Group attains Provisional Society status.
m. To recommend the Study Group for Provisional Society status at the appropriate time.
n. To ensure that the Constitution and Bylaws of the group are adequate and include the authority to enable the Group to expel a group member should the need arise (this is expulsion from the group only and not as an IPA Member).
o. In the early stages of the Group's development the Sponsoring Committee should assist the new group to decide which model it will adopt. The decision should be reached as soon as possible, but must take into account the history and the characteristics of the group.

27. Authority of the Sponsoring Committee The Sponsoring Committee and not the Study Group is authorised to:
a. Create and approve the content and procedures of the training programme within the Study Group.
b. Select the faculty for the training programme and the candidates for training.
c. Monitor candidate progress.
d. Approve candidate graduation.
e. Appoint Training Analysts and determine all policies affecting them.
f. Accept IPA Members of other IPA groups into the Study Group.
g. Review and approve all existing rules, policies (including the ethical standards and procedures) and the constitution and bylaws of the Study Group, including any changes proposed to these documents.
h. Recommend the Study Group members for IPA Direct Membership.
i. Require the Study Group to prepare minutes of significant meetings and copy them to the Sponsoring Committee.
j. Require that any individual work of a Sponsoring Committee member with the Study Group should be within the terms agreed by the Sponsoring Committee.
k. Recommend the Study Group for Provisional Society status.

28. Authority of the Study Group At its inception, a Study Group has no authority over any of the issues listed in 27 above. As the Sponsoring Committee’s task is to assist a Study Group to achieve the standards necessary to apply for Provisional Society status, it may, over time, delegate authority to the Study Group to take responsibility for some or all of the functions listed in 27a. to g. above, provided the Sponsoring Committee carefully supervises such functions and intervenes when it believes they are not being conducted appropriately. When appointed as a Study Group, it is the responsibility of the Study Group to ensure that the IPA Members of the Study Group are aware that they must remain members of their IPA Constituent Organisation, and pay their IPA dues through these Organisations, or continue as Direct Members, and pay their IPA dues directly to Broomhills, until such time as the Study Group attains Provisional Society status, IPA Rules, Rule 4, Section B(1). A Study Group does not provide access to IPA membership and may not admit persons to IPA membership under its own auspices. Training Analysts in a Study Group may not train candidates of more than one IPA group at the same time.

29. Costs of Sponsoring Committees The applicant group will have been informed by the Site Visit Committee during the process of being recommended and approved as a Study Group (see 23c. above) that it will be expected to pay all costs of the visits of the Sponsoring Committee itself, that is, travel, accommodation and subsistence. The IPA will cover the administrative costs such as email, telephone, fax and secretarial costs in setting up the visits and in assisting the Study Group between visits as outlined in the IPA’s financial procedures.

30. Reports of Sponsoring Committees The Chair of each Sponsoring Committee will prepare a report in English to the Chair of the ING Committee, copied to the regional Co-Chair and to Broomhills, following each visit (to be conducted at least twice a year). The Chair of the ING Committee will consult the regional Co-Chair and summarise the reports of Sponsoring Committees at each of the IPA Board meetings, drawing the Board’s attention to any matters of concern. The ING Chair will inform the ING Committee and the Chairs of Sponsoring Committees of any Board comments or actions resulting from these reports. Copies of Sponsoring Committee reports and any related papers will be made available to Board members on request. The Chair of the ING Committee will inform the President immediately he or she receives Sponsoring Committee reports which give rise to matters of serious concern and not wait till the next Board meeting.

31. Copying of Sponsoring Committee reports Sponsoring Committee reports will not be copied to Study Groups. They may only be copied to the Board, the ING Committee, ING regional sub-committees and Broomhills. However, the Sponsoring Committee will inform the Study Group of the general contents of all its reports (excluding confidential information on individuals) and discuss areas for improvement. The Sponsoring Committee will inform the Study Group that it does not have final authority regarding the Study Group, which lies ultimately with the Board. When in doubt, the Chair of the Sponsoring Committee should consult the regional ING Co-Chair.

32. Termination or Suspension of a Study Group The Rule, Rule 4, Section B(6) states: ‘The Board, by vote of a majority of its entire voting membership, may suspend, restrict or terminate the status of a Study Group, for violation of or failure to meet IPA Criteria, after a hearing at which the Board considers the report of its fact-finding Committee or agent and the Study Group has been given an opportunity to present its position.’ (See 17. above regarding the appointment of an Exploratory Committee in exceptional circumstances.)

33. Application for Provisional Society status The Study Group should consult the Sponsoring Committee as to its readiness to become a Provisional Society. The minimum length of time necessary for the evaluation of a Study Group before it can be considered for Provisional Society status is five years from the Board’s approval of the Study Group, provided this period includes the minimum of four years of training seminars delivered to candidates as outlined in 34b. and the graduation of at least one candidate. If the Sponsoring Committee agrees in principle that this requirement has been met, but subject to a final visit to prepare a report, the Study Group may apply for Provisional Society status provided it does so at least three months before the Business Meeting at which the application is to be considered. The application should be sent to the IPA at Broomhills in English. In special circumstances, the ING Chair may agree that the documents be submitted in French, German or Spanish. The application should include:
a. A letter from the President of the Study Group requesting the IPA to consider the Group for IPA Provisional Society status, and stating whether all or only some of the group’s members are applying for IPA membership.
b. A signed statement from all members of the applicant group (including any who do not plan to apply to become IPA Members) that they wish to be considered as an IPA Provisional Society, and that they agree to comply with the IPA’s Rules, Procedural Code, and applicable IPA criteria, including, but not limited to, the IPA’s standards of training and the IPA’s Ethical Principles and Procedures. A copy of this statement (Appendix 2) will be supplied to the Study Group for signature once the Study Group’s letter has been received.
On receipt of the application, the ING Chair will consult the regional ING Co-Chair and the Chair of the Sponsoring Committee, and may request the Sponsoring Committee to visit the Study Group to prepare a report, which should cover the requirements in 34. below and be delivered to the IPA at Broomhills at least six weeks before the Business Meeting.

34. Report by the Sponsoring Committee In order to recommend the Study Group for Provisional Society status, the Sponsoring Committee’s report must demonstrate and provide evidence to support all of the following:
a. That the Group has attained and can maintain the minimum Membership criteria stated in the Rules, Rule 4, Section A(4) which requires that the Group should contain at least 10 IPA Members, at least four of whom are recognised as competent to conduct training analyses.
b. That the training conducted by the Study Group meets IPA criteria, and that it has the capacity to conduct the organisational and educational functions of an Institute in an autonomous fashion and has graduated at least one candidate. (The Sponsoring Committee report must be based on observation of at least four years of the Group's work with candidates including teaching of psychoanalytical theories, taking into account the different schools of thought, clinical seminars and supervisions.)
c. That the group provides an organized scientific life such that it fulfils the IPA’s goal of fostering the development and communication of psychoanalytic knowledge, given that its scientific life together with the training of candidates constitute the primary purpose of an IPA Constituent Organization.
d. That the quality of the Study Group’s Governance and administration is adequate to resolve professional and administrative problems, and that the Study Group complies with all other relevant IPA criteria, including the IPA’s Ethical Principles and Procedures.
e. That the Group is financially secure and has attained incorporation as a membership organisation if possible under the laws of its territory. In jurisdictions that distinguish between business and not-for-profit corporations and allow choice, an IPA Constituent Organisation shall be a not-for-profit corporation.

35. Transition to a Provisional Society If the Sponsoring Committee recommends the Study Group for Provisional Society status, the ING Chair will forward the Sponsoring Committee report and recommendation to the Executive Committee, which may forward it to the Board. The Board may:
a. Either, by a two-thirds vote, approve recognition to the group as an Interim Provisional Society which will lapse unless ratified by the next Business Meeting.
b. Or, recommend the group to the Business Meeting as a Provisional Society but not approve Interim Provisional Society status.
c. Reject the application.

36. The IPA’s ‘In Good Standing’ policy The expression ‘in good standing’ applies to any IPA group seeking advancement to Provisional or Component Society status. In this context the expression ‘in good standing’ shall mean those IPA Members, by or for whom dues are payable, (a) whose dues have been paid for the calendar year/s prior to and including the year in which the Business Meeting is to consider the application, by 30 June immediately before the Business Meeting, or (b) are Members in good standing, possibly of a group, who or which received and complied with special payment arrangements with the Treasurer, whereby some or all of their dues for the calendar year/s to and including the year in which the Business Meeting is to consider the application are not yet payable by 30 June immediately before the Business Meeting.

37. ‘In Good Standing’ procedures The following specific procedures will apply in relation to IPA group advancement:
a. The Treasurer will inform any groups seeking advancement at a Business Meeting, and which are in arrears regarding IPA dues when the application is received, of IPA policy regarding ‘in good standing’.
b. Groups seeking advancement must comply with the policy prior to 30 June before the Business Meeting. Any that do not do so, will not have their application for advancement considered by the Business Meeting.

Provisional societies

38. Criteria for Provisional Society status The criteria for IPA Provisional Society status are listed in the Rules, Rule 4, Section A(4) to (9). In summary, the criteria require a Provisional Society
a. To be composed of at least ten IPA Members, at least four of whom are recognised as competent to conduct training analyses.
b. To be competent to further the objects of the IPA.
c. To comply with the IPA’s Rules, Procedural Code and applicable criteria, including those for training and qualifying persons for the practice of psychoanalysis.
d. To have attained incorporation as a membership organisation if possible under the laws of its territory. In jurisdictions that distinguish between business and not-for-profit corporations and allow choice, an IPA Constituent Organisation shall be a not-for-profit corporation.

Paragraphs 39 to 46 cover only those groups applying to become an IPA Provisional Society which have not previously been an IPA Study Group.

39. Application to become a Provisional Society The usual process for becoming an IPA psychoanalytic society (an IPA Constituent Organisation) is for a group to apply for and become an IPA Study Group, and then progress to a Provisional Society and then a Component Society. In exceptional circumstances, it is sometimes possible for a group to become a Provisional Society without first going through a period as a Study Group. Paragraphs 39 to 46 outline these exceptional procedures.

40. Conditions for application A group considering applying to the IPA as a Provisional Society which has not been an IPA Study Group should consider the requirements in 34. above (Report by the Sponsoring Committee). If the group believes that it meets the criteria in 34. above, and has an organisational history exceeding ten years given that it is likely the group will have needed this period to attain IPA standards, then it may consider applying to the IPA for Provisional Society status. If in doubt, the applicant group should consult the ING Chair, via the IPA at Broomhills, who will provide advice.

41. Application to become a Provisional Society and the information required A group which has not been an IPA Study Group, and considers that it meets the requirements in paragraph 34. above (Report by the Sponsoring Committee) may apply to become an IPA Provisional Society by writing to the IPA at Broomhills, Woodside Lane, London N12 8UD, email jo_b@ipa.org.uk The application will be forwarded to the ING Chair and copied to the ING Co-Chair for the IPA region concerned. In order for the ING Chair and the ING regional Co-Chair to establish whether or not to recommend to the President that a Site Visit Committee should be established, the following information is required in English. In special circumstances, the ING Chair may agree that the documents be submitted in French, German or Spanish.
a. A letter from the head of the applicant group requesting the IPA to consider the group for IPA Provisional Society status, and stating whether all or only some of the group’s members are applying for IPA membership.
b. A signed statement from all members of the applicant group (including any who do not plan to apply to become IPA Members) that they wish to be considered as an IPA Provisional Society and comply with the IPA’s Rules, Procedural Code, and applicable IPA criteria, including, but not limited to, the IPA’s Ethical Principles and Procedures. A copy of this statement (Appendix 2) will be supplied to the applicant group for signature once the applicant group’s letter has been received.
c. Details of the applicant group’s history, organisation and activities, including any documentation on the status of the applicant group such as its certificate of incorporation or equivalent (it must be a legal body), and its constitution and bylaws or equivalent document.
d. Details of any education and training programmes currently being offered by the applicant group. (There can be no guarantee that training done before IPA affiliation will be granted IPA status.)
e. Details of the finances of the applicant group, including a copy of its accounts, if available.
f. For groups which contain less than ten IPA Members, and/or less than four Training Analysts, the group should send the Curriculum Vitae of sufficient members that the group considers most qualified to meet the membership criteria under the IPA’s Equivalency Procedures, see 42 below. The Curriculum Vitae should include details on education and psychoanalytic training received, membership and professional activities, practice profile, publications and presentations, and administrative and committee responsibilities in the applicant group.

42. Groups which contain less than 10 IPA Members and/or 4 Training Analysts Applicant groups which do not meet the minimum IPA membership requirement (see 38. above) may still apply for consideration for Provisional Society status provided they meet the other criteria. The IPA may establish a Site Visit Committee additionally charged to consider members of the applicant group under the IPA’s Equivalency Procedures, which are available from the IPA website www.ipa.org.uk. The Equivalency Procedures provide criteria to evaluate individuals in applicant groups not trained by IPA Constituent Organisations, but who nonetheless have grounds to believe their training is equivalent to IPA standards. In order to provide the IPA with grounds to assess whether there are individuals in the applicant group who may meet the IPA’s Equivalency Procedures, it is important that adequate information is supplied under 41f. above.

43. Appointment of a Site Visit Committee and its mandate The ING Chair and the ING regional Co-Chair, will assess the information provided by the applicant group and may request further information. After this assessment, the ING Chair may recommend to the President that a Site Visit Committee be appointed to visit the applicant group. The President will then decide whether or not to appoint the Site Visit Committee. The Executive Committee must approve the first and each subsequent visit of a Site Visit Committee. If appointed, the mandate of the Site Visit Committee is:
a. To inform the applicant group of the IPA’s standards, procedures and requirements from inception to appointment as a Component Society, including the IPA’s Rules and the relevant sections from the IPA’s Procedural Code.
b. To inform any affected or contiguous IPA Constituent Organisations of the application, to consult such Constituent Organisations if they so wish, and to report the views of such Constituent Organisations in the Site Visit report. (This requirement is subject to restrictions in 15 above in the United States of America.)
c. To confirm how many of the group’s members are applying for IPA membership and to explain the IPA’s procedures regarding the group if, when approved as a Provisional Society, it is to continue to contain members who are not IPA Members.
d. To inform the applicant group that, if appointed an IPA Provisional Society, it will be expected to pay all costs of the visits (at least once a year) of the Liaison Committee itself, that is, travel, accommodation and subsistence. The IPA will cover the administrative costs such as email, telephone, fax and secretarial costs in setting up the visits and in assisting the Provisional Society between visits as outlined in the IPA’s financial procedures.
e. To review all the information provided by the group (see 41. above), to ensure that it is complete and accurate, including the Curriculum Vitae of any members of the applicant group who did not submit them for reasons explained in 41f. above, and to ensure, at the end of the visit, that the group still wishes to proceed with its application. Should it be apparent to the Site Visit Committee that the group is not ready for Provisional Society status, the Site Visit Committee may inform the applicant group of this and discuss whether the applicant group wishes to be considered as an IPA Study Group. If the applicant group agrees, the Site Visit Committee should follow the procedures from 23. above. If the applicant group disagrees and the Site Visit Committee is convinced that the applicant group is not ready for Provisional Society status, the site visit may be terminated.
h. To assess any members of the applicant group, including those whose Curriculum Vitae were submitted with the application, under the IPA’s Equivalency Procedures and recommend to the Board such applicant group members as it considers appropriately qualified as IPA Direct Members.
i. In the case of an application from a group which is already part of an IPA Constituent Organisation, to attempt to resolve the disagreements within the Constituent Organisation which have led to the application in order to avoid the sub-division of the Constituent Organisation in to separate groups.
f. To prepare a report covering each of the above issues and recommend to the Executive Committee and the Board whether or not the applicant group should be approved as an IPA Provisional Society (assuming that it will have sufficient IPA Members based on recommendations under the IPA’s Equivalency Procedures if the required number does not currently exist).

44. Costs of Site Visit Committees In order to assure complete independence of Site Visit Committees, all their costs will be covered by the IPA as outlined in the IPA’s financial procedures.

45. Report of the Site Visit Committee and IPA approval or rejection The Site Visit Committee will report to the Executive Committee, copied to Chair ING. If the Site Visit Committee recommends the group for Provisional Society status, the Executive Committee may consult Chair ING and forward the report to the Board. The Board may:
a. Approve those members of the applicant group, which have been assessed and recommended by the Site Visit Committee under the IPA’s Equivalency Procedures, as IPA Direct Members.
b. Recommend the applicant group to the Business Meeting as a Provisional Society if all the criteria are met. (The Board will only recommend a group which has not been an IPA Study Group as an Interim Provisional Society where the criteria are clearly met.)
c. Reject the application, and recommend, or not, that the group apply for Study Group status.

46. Special circumstances A Provisional Society, approved by the Business Meeting, which has not been an IPA Study Group, is not authorised to qualify and appoint Training Analysts or new members (to become Members of the IPA) until the Liaison Committee has given its approval for the Provisional Society to conduct these functions. There is no time limit by which this approval must be given.

The remaining paragraphs 47 – 57 under this Provisional Society section apply to all Provisional Societies, whether or not they had previously been an IPA Study Group.

47. Appointment of a Liaison Committee and its mandate A Liaison Committee of an Interim Provisional Society or a Provisional Society will be appointed by the President on advice from the Chair of the New Groups Committee either when the Board has approved an Interim Provisional Society or when the Business Meeting has approved a Provisional Society. The mandate for a Liaison Committee is:
a. In the case of Provisional Societies that were not previously IPA Study Groups, to authorise the Provisional Society to qualify and appoint Training Analysts and new members to become Members of the IPA.
b. To continue to apply the IPA’s Equivalency Procedures.
c. To visit the Provisional Society at least once a year, or more frequently in the initial years in the case of Provisional Societies that were not previously IPA Study Groups.
d. To monitor and evaluate the Provisional Society’s functioning in all of its aspects until such time as it becomes a Component Society.
e. To require the Provisional Society to revise any of its governance documents, procedures, standards, criteria or activities where it believes these fall short of IPA criteria, and to report to the Chair of the ING Committee in writing on each occasion it makes such a requirement.
f. To recommend the Provisional Society for Component Society status at the appropriate time.
g. To ensure that the Constitution and Bylaws of the Provisional Society include the authority to enable the Society to expel a member should the need arise.

48. Authority of the Liaison Committee The Liaison Committee and not the Provisional Society is authorised:
a. In the case of Provisional Societies that were not previously IPA Study Groups, and subject to the Liaison Committee having sufficient time for thorough study, to allow the Provisional Society to qualify and appoint Training Analysts and new members to become Members of the IPA.
b. To continue to apply the IPA’s Equivalency Procedures.
c. To monitor and evaluate the Provisional Society’s activities and require the Provisional Society to revise any of its governance documents, procedures, standards, criteria or activities where it believes these fall short of IPA criteria.
d. To require that any individual work of a Liaison Committee member with the Provisional Society should be within the terms agreed by the Liaison Committee.
e. To recommend the Provisional Society to the Board for Component Society status.

49. Authority of the Provisional Society Subject to the delegated authorisation in 47a.above, and monitoring and evaluation by a Liaison Committee, a Provisional Society is authorised to train and qualify persons for the practice of psychoanalysis and conduct all its Society affairs.

50. Costs of Liaison Committees The Provisional Society will have been informed by its Sponsoring Committee or its Site Visit Committee during the process of being recommended and approved as a Provisional Society (see 43d. above) that it will be expected to pay all the costs of the visits of the Liaison Committee itself, that is, travel, accommodation and subsistence. The IPA will cover the administrative costs such as telephone, fax and secretarial costs in setting up the visits and in assisting the Provisional Society between visits as outlined in the IPA’s financial procedures.

51. Reports of Liaison Committees The Chair of each Liaison Committee will prepare a report in English to the Chair of the ING Committee, copied to the regional Co-Chair and to Broomhills, following each visit (to be conducted at least once a year). The Chair of the ING Committee will consult the regional Co-Chair and summarise the reports of Liaison Committees at each of the IPA Board meetings, drawing the Board’s attention to any matters of concern. The Chair of the ING Committee will inform the ING Committee and the Chairs of Liaison Committees of any Board comments or actions resulting from these reports. Copies of Liaison Committee reports and any related papers will be made available to Board members on request. The Chair of the ING Committee will inform the President immediately he or she receives Liaison Committee reports which give rise to matters of serious concern and not wait till the next Board meeting.

52. Copying of Liaison Committee reports Liaison Committee reports will not be copied to Provisional Societies. They may only be copied to the Board, the ING Committee, ING regional sub-committees and Broomhills. However, the Liaison Committee will inform the Provisional Society of the general contents of its reports (excluding confidential information on individuals) and discuss areas for improvement. The Liaison Committee will inform the Provisional Society that it does not have final authority regarding the Provisional Society, which lies ultimately with the Business Meeting. When in doubt, the Chair of the Liaison Committee should consult the regional ING Co-Chair.

53. Application for Component Society status The Provisional Society should consult the Liaison Committee as to its readiness to become a Component Society. The minimum length of time necessary for the evaluation of a Provisional Society before it can be considered for Component Society status is four years from the Business Meeting’s approval of the Provisional Society. In exceptional circumstances, where the Provisional Society contains a substantial majority of members who were previously IPA Members of IPA Component Societies, the Board may recommend Component Society status to the Business Meeting after two years from the Business Meeting’s approval of the Provisional Society. If the Liaison Committee agrees in principle that this requirement has been met, but subject to a final visit to prepare a report to the Board, the Provisional Society may apply for Component Society status provided it does so at least three months before the Business Meeting at which the application is to be considered. The application should be sent to the IPA at Broomhills in English. In special circumstances, the ING Chair may agree that the documents be submitted in French, German or Spanish. The application should include:
a. A letter from the President of the Provisional Society requesting the IPA to consider the Group for IPA Component Society status.
b. A signed statement from all members of the Provisional Society (including any who do not plan to apply to become IPA Members) that they wish to be considered as an IPA Component Society, and that they agree to comply with the IPA’s Rules, Procedural Code, and applicable IPA criteria, including, but not limited to, the IPA’s standards of training and the IPA’s Ethical Principles and Procedures. A copy of this statement (Appendix 2) will be supplied to the Provisional Society for signature once the Provisional Society’s letter has been received.
On receipt of the application, the ING Chair will consult the regional ING Co-Chair and the Chair of the Liaison Committee and may request the Liaison Committee to visit the Provisional Society to prepare a report to the Board, which should be delivered to the IPA at Broomhills at least six weeks before the Business Meeting.

54. Report by the Liaison Committee In order to recommend the Provisional Society for Component Society status, the Liaison Committee’s report must demonstrate and provide evidence to support all of the following:
a. That the Group has attained and can maintain the minimum Membership criteria stated in the Rules, Rule 4, Section A(4) which requires that the Group should contain at least 10 IPA Members, at least four of whom are recognised by the Board as competent to conduct training analyses.
b. That the training conducted by the Provisional Society meets IPA criteria, and that it has the capacity to conduct the organisational and educational functions of an Institute in an autonomous fashion, including the graduation of candidates.
c. That the group provides an organized scientific life such that it fulfils the IPA’s goal of fostering the development and communication of psychoanalytic knowledge, given that its scientific life together with the training of candidates constitute the primary purpose of an IPA Constituent Organization.
d. That the quality of the Provisional Society’s Governance and administration is adequate to resolve professional and administrative problems, and that the Provisional Society complies with all other relevant IPA criteria, including the IPA’s Ethical Principles and Procedures.
e. That the Society is financially secure and is maintaining incorporation as a membership organisation if possible under the laws of the territory. In jurisdictions that distinguish between business and not-for-profit corporations and allow choice, an IPA Constituent Organisation shall be a not-for-profit corporation.
f. That the Society will abide by IPA procedures where the Component Society contains and will continue to contain members who are not IPA Members.

55. Transition to a Component Society If the Liaison Committee recommends the Provisional Society for Component Society status, the ING Chair will forward the Liaison Committee report and recommendation to the Executive Committee, which may forward it to the Board. The Board may:
a. Either, recommend the Provisional Society to the Business Meeting as a Component Society.
b. Or, reject the application.

56. The IPA’s ‘In Good Standing’ policy The expression ‘in good standing’ applies to any IPA group seeking advancement to Provisional or Component Society status. In this context the expression ‘in good standing’ shall mean those IPA Members, by or for whom dues are payable, (a) whose dues have been paid for the calendar year/s prior to and including the year in which the Business Meeting is to consider the application, by 30 June immediately before the Business Meeting, or (b) are Members in good standing, possibly of a group, who or which received and complied with special payment arrangements with the Treasurer, whereby some or all of their dues for the calendar year/s to and including the year in which the Business Meeting is to consider the application are not yet payable by 30 June immediately before the Business Meeting.

57. ‘In Good Standing’ procedures The following specific procedures will apply in relation to IPA group advancement:
a. The Treasurer will inform any groups seeking advancement at a Business Meeting, and which are in arrears regarding IPA dues when the application is received, of IPA policy regarding ‘in good standing’.
b. Groups seeking advancement must comply with the policy prior to 30 June before the Business Meeting. Any that do not do so, will not have their application for advancement considered by the Business Meeting.

Note on associated organisations of the IPA

58. The IPA’s Rule, Rule 5, Section C states: ‘Associated Organisations. The Board may, from time to time, establish relationships with other groups and create guest study groups. The terms of any such relationship shall (a) make clear that the other group, body, or association is not a Constituent Organization of the IPA and, therefore, is not authorized to train or qualify psychoanalysts or Members of the IPA, or exercise any other IPA authority of a Constituent Organization and (b) be subject to periodic review and revision by the IPA.’ Procedures covering Associated Organisations of the IPA (such as Guest Study Groups and Allied Centres) are covered in other entries to the IPA Procedural Code.

 

 

Change Log

Originally approved by the Executive Council in New York, December 1999.
Preamble and Board Provisional Society entry approved by the Executive Council in Nice, July 2001.
Complete revision of document approved by the IPA Board in Paris, November 2004.
Minor changes approved by the IPA Executive Committee, 12 December 2004.
Appendix 2 approved by the IPA Executive Committee, 20 February 2005. Please note that statement 2 of Appendix 2 should not be used until the Executive Committee or the Board have approved a procedure which will determine the conditions that the signatories will be agreeing to comply with.
Changes made by Executive Committee on 12 December 2004 and Appendix 2 plus changes to paragraphs 34c&d and 54c&d approved by the Board in July 2005.
Change to 45b to allow groups that have not been an IPA Study Group to be approved for Interim Provisional Society status by the Board when Criteria are clearly met, January 2006.
Changes to reflect the movement of the authority to approve Direct Member status from the Business Meeting to the Board approved by Membership ballot June 2009.
Addition to Sponsoring and Liaison Committee mandates to ensure C&B is adequate and includes the possibility to expel a member should the need arise – approved by the Board July 2009
Addition of need to assist the group to decide which education model it will adopt added to the mandate of the Sponsoring Committee (paragraph 26) - approved by the Board January 2011
Addition of the provision that allows the Sponsoring Committee, in exceptional circumstances, to recommend IPA members for Direct Member status when it is not deemed possible for the IPA Member to remain in a Constituent Organisation (paragraph 26, l) - approved by the Board July 2013

 

*This change record is for background information only and does not form part of the Procedural Code. If there is any conflict between a statement in the Procedural Code and a statement in this change record, the change record will be disregarded.

 


Appendix 1

IPA Members of the American Psychoanalytic Association serving on IPA New Groups or Site Visit Committees

See Paragraph 16 above. Any IPA Members who are also members of the American Psychoanalytic Association (ApsaA) and who serve on any IPA Committee involved in New Groups work in the United States of America will be asked, as a condition for serving on these Committees, to sign a document agreeing to abide by certain criteria which stem from the 1989 judicial agreement. This agreement states that approval by, or affiliation with, the American Psychoanalytic Association is not a requirement for IPA affiliation with a psychoanalytic group.

To APsaA Members of New Groups and Site Visit Subcommittees

Dear Dr.

As a member of the IPA New Groups Committee and/or a member of one of its evaluative site visits or other committees, I am required to confirm you are aware of, and agree to abide by, pertinent IPA criteria. These criteria are set out in the IPA’s Rules and Procedural Code, including the “IPA Procedures on the Development of New Psychoanalytic Groups,” and in this Agreement.

For new groups in the United States, the IPA continues to honour the provisions of a 1989 judicial decree, which required that, subject to the IPA’s general standards (a) IPA affiliation be available to all qualified psychoanalytic groups, whether or not they are affiliated with the American Psychoanalytic Association, and (b) that IPA membership be available to all psychoanalytically qualified psychologists and others who are members of such groups.

Accordingly, members of the IPA’s New Groups Committee and others who help it discharge its functions may show no preference or favouritism to psychoanalytic groups in the United States that are members of the American Psychoanalytic Association vis-a-vis groups that are not. Therefore, to comply with IPA criteria, you and each other IPA participant (1) may not and will not serve the American Psychoanalytical Association as an officer, director, or member of a committee with any similar jurisdiction, (2) will not join or continue to serve as an IPA participant at the request of the American or any of its affiliated bodies or entities, (3) will, in serving the IPA, observe all pertinent IPA criteria and directives, in contrast to those of the American Psychoanalytic Association or any other entity, whether or not affiliated with the IPA, and (4) treat in strict professional confidence all information and documents that reach you in serving the IPA.

By your signature below, you agree to abide by the above criteria. On behalf of the IPA, let me express my great appreciation for your volunteering your valuable time, expertise, and wisdom.

Sincerely

Chair, International Psychoanalytical Association, New Groups Committee

Agreed:

_____________________________
Committee Member

________________
Date

 
Appendix 2

Statements for signature by applicant groups

The first statement below should be signed by members of groups applying:
a. To become a Study Group of the IPA (see paragraph 20b. above), or
b. To become a Provisional Society of the IPA (see paragraphs 33b. or 41b. above).
c. To become a Component Society of the IPA (see paragraph 53b. above).
all of whom are or are seeking to become Members of the IPA.

The second statement below should be signed by those members of these groups who do not currently plan to apply to become Members of the IPA.

Statement 1 To be signed by members of the applicant group who are or are seeking to become Members of the IPA

Full name and address of the applicant group:

We the members of the above group, and individually listed below, wish to apply for Study Group/Provisional Society/Component Society (delete as appropriate) status within the International Psychoanalytical Association. The list below includes those who are or are seeking to become Members of the International Psychoanalytical Association.

We all agree, as a condition of consideration as an IPA Study Group/Provisional Society/Component Society (delete as appropriate), that if approved for such status we will:

1. Comply with the IPA’s Rules, Procedural Code and any applicable IPA criteria, including, but not limited to:
a. The IPA’s Ethical Principles and Procedures.
b. The IPA’s Procedures on the Development of New Psychoanalytic Groups.
c. The IPA’s Procedures regarding groups which contain members who are not and do not currently plan to apply to become Members of the IPA.
d. The IPA’s Procedures regarding the payment of IPA dues.

2. Comply with the requests and requirements of the appointed Sponsoring Committee to the Study Group, or the appointed Liaison Committee to the Provisional Society as outlined in the IPA’s Procedures on the Development of New Psychoanalytic Groups. (Delete if application is to Component Society status.)

3. Pay such costs as are requested by the IPA for the appointed Sponsoring Committee to the Study Group, or the appointed Liaison Committee to the Provisional Society. (Delete if application is to Component Society status.)
 
List of members of the group who are or are seeking to become members of the IPA and their signatures

Statement 2 to be signed by members of the applicant group who do not currently plan to apply to become Members of the IPA.

Full name and address of the applicant group:

We all agree, as a condition of consideration as an IPA Study Group/Provisional Society/Component Society (delete as appropriate), that if approved for such status we will comply with the IPA’s Procedures regarding groups which contain members who do not currently plan to apply to become Members of the IPA.

List of members of the group who do not currently plan to apply to become members of the IPA and their signatures.