Role of the Nominating Committees
Taken from the IPA's Procedural Code document Rules, Limits and Procedures for IPA Elections.
The Nominating Committees have two roles which are important to the proper conduct of the IPA?s elections. One role needs to be exercised prior to 31 July; the other after 31 July but before 15 September.
9. Prior to 31 July the Nominating Committees must actively encourage Constituent Organisations and Members to provide sufficient suggestions for names to meet the following requirements:
10. The Central Nominating Committee is asked to ensure:
a. There are at least 2 names for President-Elect. There is no upper limit and the Committee is asked to exercise its discretion.
b. There are at least 2 names for Treasurer (except where the incumbent is running for a second term). There is no upper limit and the Committee is asked to exercise its discretion.
11. Each Regional Nominating Committee is asked to ensure:
a. There are at least 11 names for the 7 Representatives but not more than 14 and that these names are from a cross section of Societies and countries so as to achieve diversity of representation.
12. After 31 July, when the period for suggestions has ended, all 4 Nominating Committees have the authority to request Constituent Organisations and Members to make further suggestions so as to meet the minimum numbers of names listed above, and may continue to do this up to the time they finalise the slate to meet the 15 September deadline.
13. The Roles of all Nominating Committees at the Slate Compilation Meetings:
a. Each Nominating Committee may wish to have conference calls to discuss the compilation of the slate. Such calls can be arranged by Broomhills.
b. Each name on the lists provided by Broomhills must be voted upon (by email or by telephone conference) by the relevant Nominating Committee and selected by a simple majority of that Nominating Committee, provided the quorum for the vote for the Regional Nominating Committees is not less than 4 and for the Central Nominating Committee is not less than 5.
c. Minutes of the slate compilation meetings must be prepared by a member of each Committee designated by the Chair with due regard for protecting confidential personal information of the proposed candidates. These minutes will be made available to the membership on request.
d. All Nominating Committees must judge the suggested candidates on the basis of the criteria outlined in Appendix 3. The Nominating Committees are authorised in the Rule 9, Sec B(1) a(ii) and b. ´to nominate those Members it judges best qualified? for the various offices, provided they follow the criteria for nomination in Appendix 3 which derive from Rule 9, Sec B(1)c. Each Nominating Committee is expected to exercise its judgement in the interpretation of these criteria. The choices of the Nominating Committees cannot be challenged unless a Committee is charged with violating the procedures. Any such challenges will be referred to the Committee on Elections for resolution.
1.The Regional Nominating Committees shall take into account the Societies and countries of origin of all potential nominees in order to ensure representation from a cross-section of Societies and countries so as to achieve diversity of representation [Rule 9, Sec B(1)a(ii)].
2.The Nominating Committees are asked to nominate at least the minimum number of names and not more than the maximum number of names outlined in paragraphs 10 and 11 above for the various elected offices.
14. The slates from the three Regional Nominating Committees and the Central Nominating Committee must be completed and sent to Broomhills by 15 September. Broomhills will refer any nominees for Representative from Provisional Societies or Study Groups to the Secretary General for consideration by the Board for ´express waiver? by email if necessary [Rule 9, Sec B(1)h].